Personal Assistant Full Time/Live Out

My Palm Beach, FL client is actively seeking a full-time Personal Assistant.  You will support projects and activities critical to the success of running the day to day schedule of a very busy Senior Executive and his family .   This professional is business and computer literate and can support management of the personal home(s), including identification of vendors and resources, maintaining appointments, schedule coordination and management, and handling of other administrative tasks on behalf of the Executive and family.

Job Description/Responsibilities:

• Anticipate the needs of the Executive
• Handling sensitive and confidential information
• Maintain filing system, including confidential documents and contracts
• Schedule and arrange meetings, appointments, conference calls and social events
• Organize, plan, and oversee meeting coordination
• Organize, coordinate and maintain executive and family calendars
• Arrange and book travel itineraries and submit required expense reports, according to corporate guidelines
• Maintaining all household calendars and providing prior notification to the family of the scheduling of events and maintenance/repair activities
• Answer phone, screen calls, and take messages / forward as appropriate
• Respond to general inquiries and provides information as needed
• Ordering meals from caterers and restaurants
• Maintain corporate calendar via Outlook and coordinate with the Administrative team
• Compose, edit and proofread correspondence
• Other duties as assigned
• Assist with the dog when needed

Key Skills:

The successful candidate will be an independent thinker who is well organized, self-directed and able to prioritize multiple tasks in a fast-paced environment.  The candidate must be flexible, detail-oriented, bright, and articulate and hold the highest ethical and professional standards. 

The requirements listed below are representative of the knowledge, skill and/or ability required.
 

• Make sound decisions, exercise good judgment and solve problems
• Will have a demonstrated ability to handle multiple competing priorities
• Reliable, punctual, motivated, hard-working and a willingness to go “above and beyond”
• Ability to deal with individuals at all levels
• Ability to work under pressure on multiple assignments at once
• Ability to be discrete
• Ability to thrive in a fast paced, diverse and demanding environment and meet critical deadlines
• Ability to deal with stressful situations and difficult people
• Must be a team player
• Highly proficient in Microsoft Windows, Word, Excel, PowerPoint, Outlook and Internet
• Working knowledge of office equipment including PCs, scanners, photocopiers, multi-line telephones and fax machines
• Excellent presence and superior written and oral communication skills
• Availability after business hours and ability to come in early and stay late depending upon business need

Qualifications:
 

• High school diploma or GED, college degree preferred
• 5+ years as a Personal Assistant

Compensation:
        
        $100,000 – $115,000 with excellent health benefits