Private professional lady is looking hire a full-time Personal Assistant to work out of her residence in the Financial District in New York.
This Principal is looking for an assistant full-time on a long-term basis to assist her with everyday tasks. Some job responsibilities include: Calendar management, travel planning, meal planning, ordering groceries online, and light housekeeping/organizing, taking the puppy on walks and to the vet, answering emails and phone calls, traveling with the Principal on work trips and vacations. Luxury accommodations will always be provided and travel expenses covered. I will need this person to be available to travel on short notice sometimes, but most times there will be advance notice of travel dates. I need this person to have very open availability, not have other jobs or commitments that would limit their availability and commitment. I will want somebody to be on call 12 hours a day, but they will not be working the whole time. They will be working on an as needed basis. For example, if she has a few tasks for you to complete one day, when you are finished you are free to take a break and do whatever you want until she need you again as long as you stay in a reasonably close distance. When she travels. she will want the person to help me take photos and videos for social media content. She will also want them to manage her dating profiles.
Responsibilities/Tasks include (but are not limited to):Prepare and pack/unpack wardrobe, toiletries, medication and office supplies. Coordinate well in advance with the responsible party at each destination to ensure the arrival of the luggage. Check all clothing closets to ensure that clothes are properly cleaned, pressed, dusted and if anything is wrong, correct it. Personal shopping on her behalf. When staying at a hotel, coordinate with the Concierge that everything that is needed as per Principal's request will be arranged. Help to organize social events, dinner parties, large gatherings and special occasions . Assist Principal with personal calendar — plan and coordinate activities and ensure appointments are confirmed Take dictation and prepare emailsDo laundry and cleanup/organize residence as needed. Take puppy to vet appointments and on walksTake pictures and videos while traveling and assist with creating social media content Perform various administrative tasks: personal letters, thank you notes, gift notes, shopping lists, update database with Executive Office Submit detailed expense reports to Family Office . Drive the Principal as needed — locally and internationally . Arrange and coordinate ground transport at all destinations .
Requirements/Qualifications: Experience in a similar Travel Personal Assistant role with international destinations — i.e., working for a music artist, another tech CEO, etc. Multi-skilled individual fluent in English and preferably speaks another language Top-level standards and a superb eye for detail . Autonomous and self-sufficient, customer focused and highly dedicated. Ability to adapt to Principal's needs; a master ball-juggler and adept at handling constantly changing priorities Hands-on approach — problem-solver who can improvise of necessary Pro-active, observant and able to respond quickly and positively to all manner of situations Competent and highly organized with exceptional foresight Excellent organizational skills — precise and orderly in filing, keeping and presenting information Discreet, loyal, honest, trustworthy, calm, earnest Respects confidentiality; sense of privacy is paramount . Team-player with integrity, excellent communication and interpersonal skills — being able to command with respect and treat people as you want to be treated and get the results needed Immaculate presentation with impeccable telephone manners, being able to adapt to different working environments and to deal with people of various nationalities and cultures. College Degree , Long-term intent . Ability to pass a thorough background check . Unrestricted ability to travel, often on short notice
Requested Duration: Long term
Dogs: 1 small Boston terrier puppy
Private established Principal is seeking a full-time Family Personal Assistant to help run her household. Job Responsibilities and Qualifications: Excellent...