Private Family Office North of Baltimore, MD Seeking an Administrative Assistant & Bookkeeper
Position: Full-Time, Live-Out, Administrative Assistant & Bookkeeper
Schedule: Monday–Friday, 9am – 5pm; (some flexibility available)
Salary: $60K –$65k DOE; $5k health insurance stipend/year
Start Date: Flexible for the right candidate
Relocation: No – local candidates only (commute within one hour required)
About the Family
A private family office located in an exurban area north of Baltimore, Maryland is seeking a professional, detail-oriented Administrative Assistant & Bookkeeper to support two principals with both business and personal/estate-related matters. The family values discretion, professionalism, strong communication skills, and long-term commitment.
Responsibilities
Administrative & Executive Support
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Calendar management and scheduling for multiple priorities
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Professional email and telephone correspondence on behalf of the principals
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Document preparation, organization, and recordkeeping
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Research and information gathering
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Travel planning and coordination
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Organizing meetings, video conferences, and speaking engagements
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Coordination with vendors, contractors, and service providers
Business & Academic Support
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Administrative support related to a new business venture
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Assistance with publication submissions and professional engagements
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Coordination with a University regarding teaching schedules
Bookkeeping & Financial Administration
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Bill review, payment, and tracking
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Expense tracking and financial organization
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Flagging unusual or unexpected charges for review
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Coordination with the family’s CPA and investment adviser
Ideal Candidate & Personality
The ideal candidate is organized, dependable, and discreet, with excellent communication skills and strong attention to detail. They are comfortable representing the principals independently and managing a range of responsibilities with flexibility and professionalism. This position is best suited for someone seeking a long-term role in a private family office environment.
Requirements
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Prior experience in a similar administrative and bookkeeping role
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Skilled experience with Microsoft Office suite — Word, Pages, QuickBooks, Excel, Calendar, Numbers, etc.
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Excellent references
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Legal authorization to work in the United States
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Ability to commute no more than one hour from the worksite
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Willingness to sign a non-disclosure agreement