Private Individual in Louisville, Kentucky Seeking a Full-Time Executive/Personal Assistant
Position Details
A private individual based in Louisville, Kentucky is seeking an experienced, proactive, and highly organized Full-Time Executive/Personal Assistant. This is a dynamic role supporting both professional and personal needs, ideal for someone who thrives in a fast-paced environment and is confident managing complex schedules, extensive travel, and multiple residences.
This position is local-only and offers a competitive salary starting at $85,000+, depending on experience, with flexibility for the right long-term fit.
Overview
The Executive/Personal Assistant will serve as a trusted right hand, providing seamless administrative, logistical, and personal support. The ideal candidate is detail-oriented, discreet, energetic, and exceptionally skilled in executive-level travel coordination — including navigating delays, rebooking, and multi-leg itineraries. This role also involves managing vendors across multiple properties and occasional travel to homes in South Carolina and Florida.
Executive Responsibilities
- Provide comprehensive administrative support including drafting and editing emails, memos, and professional correspondence
- Assist with preparation of presentations and reports
- Maintain accurate records and perform minor bookkeeping tasks
- Organize and schedule meetings, send reminders, and coordinate catering as needed
- Manage complex professional calendars, prioritizing sensitive and time-critical matters
- Book and manage business travel (flights, hotels, transfers, itineraries)
- Handle incoming calls and respond to professional inquiries
- Perform additional executive and administrative duties as they arise
Personal Responsibilities
- Manage personal calendars and schedule appointments
- Answer phone calls, emails, and take detailed messages
- Take accurate and comprehensive notes during meetings
- Support daily time management and workflow organization
- Run errands as requested
- Oversee and coordinate home vendors on an as-needed basis
- Coordinate personal and family travel arrangements
- Assist with planning events and speaking engagements
- Prepare residences for overnight guests when needed
- Draft personal correspondence including emails and letters
- Liaise with financial advisors to ensure funds are directed appropriately
- Travel occasionally to other residences to assist with event preparation and setup
- Perform additional personal duties as they arise
Ideal Candidate
- Highly experienced Executive or Personal Assistant with significant travel management experience
- Deep understanding of how airports, airlines, and complex travel logistics operate
- Exceptionally organized with strong attention to detail
- Comfortable managing vendors across multiple properties and locations
- Energetic, adaptable, and able to anticipate needs proactively
- Maintains the highest level of discretion and confidentiality
- Flexible and calm under pressure, especially during travel disruptions
Requirements
- Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
- Strong written and verbal communication skills
- Ability to multitask and prioritize effectively
- Must be a local candidate in or near Louisville, KY
- Willingness to travel occasionally to South Carolina and Florida
- Comfortable working with vendors and service providers across multiple homes
Compensation
- $85,000+ annually, commensurate with experience
- Open to higher compensation for the right candidate