Estate Manager

Estate Manager for Private Residence in Manalapan, FL

Are you a seasoned Estate Manager passionate about creating organized, efficient, and harmonious living spaces?

A private, busy couple seeks an experienced and detail-oriented Estate Manager to oversee the operations of their luxurious home in Manalapan, FL, with travel to Southampton, NY, in the summer, if needed. This is an exciting opportunity to lead a team of housekeepers, manage household projects, and ensure smooth, seamless transitions between properties. If you thrive in a dynamic environment, excel at problem-solving, and take pride in maintaining impeccably run estates, we want to hear from you!

Why You'll Love This Role:

• A Leadership Opportunity: Guide and inspire a dedicated team of staff.
• Diverse Responsibilities: From property maintenance to holiday décor, no two days are the same.
• A Welcoming Environment: Join a friendly, happy household where your skills will shine, and you will be a valued member of the team.
• Flexibility & Travel: Be an integral part of both homes, with summers in the Hamptons.

Key Responsibilities

Property Management:

• Conduct morning and evening rounds to inspect for damage or inefficiencies.
• Develop and update a Planned Maintenance System for daily, seasonal, and annual tasks.
• Oversee projects, source and manage vendors, and supervise contract work.
• Prescreening of outsourced work contracts
• Coordinate, oversee, and manage contract jobs working on projects
• Ensure homes are always in pristine condition, inside and out.

Household Operations:

• Supervise housekeepers and maintenance staff, ensuring smooth daily operations.
• Schedule staff based on the family’s calendar and household needs.
• Manage household inventory, supplies, and proper storage systems.
• Coordinate events, catering, décor, and transitions between properties.

Personnel Management:

• Conduct team meetings to maintain workflow and resolve issues.
• Train, schedule, and hire staff as needed.
• Submit weekly payroll and monitor adherence to task checklists.

Administrative Duties:

• Provide regular reports on property maintenance, projects, and household updates.
• Maintain inventory of valuable equipment and household wares.
• Run errands and ensure auto/transport maintenance as necessary.

Qualifications

• Proven experience in estate management or a similar role.
• Strong leadership, organizational, and communication skills.
• Exceptional attention to detail and ability to juggle multiple tasks.
• Familiarity with vendor coordination, maintenance schedules, and event planning.
• Passion for creating harmonious, well-functioning homes.
• Must love animals and be comfortable traveling to the Hamptons during summer.
• Ideal Hours would include a weekend day – either a Tuesday-Saturday, or Wednesday-Sunday schedule from 9:00 AM to 6:00 PM (flexible hours, could be 8:00 AM – 4:00 PM).

Additional Requirements

• Willingness to occasionally work shifts to understand workflow.
• Reside within 20–30 minutes of the Manalapan, FL, property.

If you’re ready to elevate this couple’s estates to their full potential, we’d love to have you join the team!