Job Title: Remote/Travel Estate & Family Office Manager
A prestigious family office is seeking an experienced Estate & Office Manager to oversee the seamless management of multiple high-value properties, insurance policies, and household staff. The ideal candidate must have extensive UHNW family office experience, with a strong background in estate and operational management—not personal assistance. This role requires a detail-oriented, strategic leader who can manage complex household operations, vendor relationships, and risk management across multiple residences.
Key Responsibilities:
Estate & Property Management:
- Oversee the management and maintenance of multiple high-end properties nationwide.
- Conduct 2–3 annual site visits per location to ensure operational efficiency and high standards.
- Supervise on-site estate/home managers, ensuring accountability, performance evaluations, and clear communication.
- Review and approve household budgets, maintenance schedules, and vendor contracts.
- Oversee large-scale property projects, renovations, and preventative maintenance.
Insurance & Risk Management:
- Manage and oversee all insurance policies for homes, vehicles, and personal liability.
- Regularly review coverage limits, negotiate policies, and identify cost-effective solutions.
- Handle all insurance claims, documentation, and resolution processes.
- Work closely with brokers and financial teams to ensure proper asset protection.
Family Office Operations & Financial Oversight:
- Act as a key liaison between the family, financial teams, vendors, and household staff.
- Ensure seamless coordination of estate-related expenses, compliance, and risk assessments.
- Oversee household financials, expense approvals, and budget adherence.
- Manage vendor relationships, contracts, and service agreements.
Qualifications & Requirements:
- MUST have several years of experience working within a UHNW family office.
- Extensive estate management and high-level office management experience.
- Strong expertise in home and vehicle insurance policies, risk management, and claims resolution.
- Exceptional ability to multitask, oversee large-scale projects, and troubleshoot issues proactively.
- Strong leadership skills to supervise staff, enforce accountability, and maintain household efficiency.
- Excellent financial acumen for budgeting, expense tracking, and cost negotiation.
- Ability to travel as needed to oversee 7-8 properties nationwide.
- High level of discretion, professionalism, and problem-solving abilities.
This role is not suited for former personal assistants or those with only estate management experience. We are specifically seeking candidates with significant experience in a UHNW family office setting.
This is a rare opportunity for an experienced Estate & Family Office Manager to work at the highest level, ensuring the seamless operation of luxury residences and financial assets with efficiency and discretion.
