Job Title: Personal Assistant / Estate Manager
Location: Fairfield County, CT | New York City | Miami
Schedule: Full-Time, 5 Days/Week (with flexibility for occasional weekends and travel)
Compensation: $40–$50/hour, commensurate with experience
Benefits: 15 PTO Days (10 Vacation, 5 Sick), Holidays per FTV Capital Schedule, Monthly Insurance Reimbursement
Overview:
An active and creative family with residences in Connecticut, New York City, and Miami is seeking an experienced and highly organized Personal Assistant / Estate Manager to join their household team. The family includes a husband, an interior designer wife, two grown children, two friendly dogs, and a live-in housekeeper. The primary residence is a newly built home on a farm in Connecticut, with additional properties requiring regular oversight and coordination.
Key Responsibilities:
Property & Staff Management
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Oversee daily operations at CT residences (Farm and Lake), coordinating with caretaker, housekeepers, gardeners, and various vendors.
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Maintain NYC and Miami apartments: stock fridges pre-arrival, manage local staff, and ensure cleanliness and organization.
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Supervise upkeep of garden, orchard, and greenhouse – hands-on knowledge preferred.
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Assist with recruiting, onboarding, and scheduling new household staff as needed.
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Maintain and update household manuals and systems via Google Docs.
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Ensure homes are stocked with supplies, including “lightbulb management” and essentials.
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Oversee any ongoing construction or renovation projects; prior experience in construction management is a plus.
Administrative & Personal Support
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Manage the wife’s personal calendar and assist with scheduling in coordination with the husband’s assistant.
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Handle incoming/outgoing mail, packages, and returns.
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Source and coordinate deliveries of furniture, design items, and other goods.
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Execute travel arrangements (airfare, car service, hotels, dining).
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Respond to invitations, organize paperwork and digital files, and help manage bills.
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Provide personal shopping, sourcing, and gift-buying assistance.
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Assist with wardrobe maintenance, fashion purchasing, closet organization, and packing for travel.
Event & Lifestyle Coordination
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Plan and execute dinner parties and social gatherings.
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Coordinate event staffing in NYC and Miami as needed.
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Maintain and manage the family’s social calendar; research and recommend new restaurants, shows, and cultural activities.
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Collaborate with the housekeeper or chef to plan healthy, family-friendly meals.
Errands & Pet Care
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Run errands such as grocery shopping, returns, and item sourcing.
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Assist with dog care: vet appointments, grooming, and general companionship.
Qualifications:
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3+ years of relevant experience in a similar Personal Assistant or Estate Manager role.
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Strong organizational skills with the ability to multitask and prioritize effectively.
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Tech-savvy: proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Docs, Dropbox; comfortable using both PC and Mac.
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Strong written and verbal communication skills; must be capable of professional, discreet correspondence.
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Resourceful, proactive, and detail-oriented with excellent common sense and problem-solving ability.
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Able to work independently as well as collaboratively in a fast-paced, dynamic household.
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A warm, professional demeanor with a love for dogs is essential!
