Our client, a single established gentleman in the West Village of Manhattan is seeking a full-time Personal Assistant. As a Personal Assistant to the Principal, you will play a crucial role in supporting him by providing personal and administrative assistance.
This position is Monday – Friday , 9am -5pm with flexibility to work longer hours when needed.
Responsibilities
* All-around personal and general support.
* Make private appointments, health management, run general errands.
* Manage housekeeper and foresee and communicate any issues.
* Wardrobe prep and tracking.
* Follow up on small projects and track for future notes.
* Keep up-to-date database of key contacts and important dates.
* Book flights, rental cars and create detailed itineraries.
* Handle last minute requests and changes.
* Maintain and manage receipts and general expenses.
* Report large/recurring purchases to COS.
* Scheduling and calendar management
* Manage/book at home events, reservations, etc
* Daily support and care for pet (doodle dog) – supplies, medications, walks etc. 4 yo dog.
* Manage pet feeding schedule, supplies, appointments
* Manage pet appointments: Groomer, Vet and Vaccinations
The ideal candidate will possess the following:
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Organization & Attention to Detail – Can manage multiple priorities and maintain detailed tracking systems.
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Travel Coordination – Flights, accommodations, and complex itineraries.
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Able to Provide In-Home Support – Appointment management, errand running, supervising housekeepers and home projects.
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Problem Solving – Analytical and Resourceful thinker who resolves challenges efficiently
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Proactive and Resourceful – Anticipates needs, solves problems independently, and stays ahead of tasks.
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Discreet and Confidential – Understands how to work in private home settings with professionalism.
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Communication – Clear, empathetic communicator who adapts to the audience and fosters understanding
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Strong Work Ethic and Positive Attitude – Willingness to go above and beyond.
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Pet Care Management Must LOVE Dogs!– Feeding, medication, vet/grooming scheduling, inventory management.
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Lives in Close Proximity to NYC – Strongly preferred for responsiveness and flexibility. Can adjust schedule to meet changing demands.
The ideal candidate should be strong in:
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High Judgment and Tastes – Can plan a date that or a vacation with recommendations that fit my tastes
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Tech-Savvy – Proficient with calendar apps, spreadsheets, and online booking tools. Google Suite
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Expense Tracking and Reporting – Including flagging large or recurring purchases.
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Vendor and Relationship Management – Maintaining communications service coordination and payment processing.
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Scheduling and Calendar Management – Managing appointments and reminders.
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Wardrobe Management – Seasonal clothing organization, dry cleaning tracking.
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Event Coordination – At-home event planning and vendor coordination.
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Domestic Travel Flexibility – Willingness to occasionally travel if needed.
Compensation
- Salary: $100,000 – $120,000 DOE
- Health, dental, and vision benefits
- 401(k) retirement plan
- Paid time off and holidays
