Executive Assistant

Rockville,
MD
20852
Executive Assistant
Full Time, Live Out
Contact Us
Job ID: 16239554
Recruiter: ashley

Leading global marketing communications agency based in Rockville, Maryland specializing in content creation, experiential design, production, events, digital development, and marketing and communications is in search of a Full Time Executive Assistant. With a strong reputation for innovation and creativity, the company works with diverse clients across various industries to deliver exceptional experiences and drive impactful results.

Position Summary: Seeking a highly organized, detail-oriented, and proactive Executive to support the CEO. This role will be responsible for managing administrative tasks, coordinating schedules, organizing travel arrangements, and providing personalized support to ensure the CEO's day-to-day operations run smoothly. The ideal candidate will possess exceptional communication skills, demonstrate a high level of professionalism, and have the ability to maintain confidentiality and discretion.

Responsibilities:

  • Act as a point of contact between the CEO and internal/external stakeholders, maintaining a professional and approachable demeanor.
  • Manage the CEO's calendar, schedule meetings, appointments, and conference calls, and coordinate all logistical aspects.
  • Prepare and organize materials for meetings, presentations, and events, ensuring all necessary documentation and information are readily available.
  • Conduct research and compile reports, providing timely and accurate information to assist the CEO in decision-making processes.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, while ensuring travel itineraries are efficiently organized.
  • Draft and edit correspondence, emails, and other written materials on behalf of the CEO, maintaining a high standard of professionalism and accuracy.
  • Manage confidential and sensitive information with the utmost discretion and confidentiality.
  • Liaise with internal departments and external partners, fostering positive working relationships and facilitating effective communication.
  • Perform general administrative tasks, such as screening phone calls, managing emails, filing documents, and maintaining office supplies.

Requirements:

  • Proven experience as an Executive Assistant, preferably supporting C-level executives.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
  • Strong attention to detail and the ability to maintain accuracy in a fast-paced environment.
  • Excellent written and verbal communication skills, with the ability to communicate professionally and confidently with individuals at all levels.
  • Proficient in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint) and calendar management systems.
  • Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
  • Flexibility to adapt to changing priorities and work independently with minimal supervision.
  • Strong problem-solving skills and the ability to anticipate needs and provide proactive support.
  • A professional and positive attitude, with the ability to maintain composure under pressure.
  • Bachelor's degree in business administration, communications, or a related field is preferred, but not required

If you are an organized and dedicated professional with a passion for supporting executives in a dynamic and creative environment, we invite you to join our team as the Executive Assistant to our CEO. Together, we will continue to shape the future of experiential communications and deliver exceptional results for our clients.

$85,000 to $90,000/year